We have spotted the following possible applications of AI based on more than 20 years of experience on both IT and public funds management :

1. Fund Planning & Call Preparation

• Enhanced pilot call drafting: Generate call documents with appropriate goals and criteria
• Impact and risks forecasting: Predict potential socioeconomic impacts of different funding allocations, intensity of aids and related risks

2. Application Processing

• Online call for projects: structuration and collection of data online 
• Automated Chatbots and Q&A
• Automated eligibility screening: Screen applications for basic eligibility criteria compliance
• Document verification: Verify submitted documentation for completeness and authenticity
• Duplicate detection: Identify potential duplicate applications across funding streams
• Plagiarism detection: Flag potential plagiarism in applications to prevent fraud

3. Evaluation & Selection

• Proposal scoring assistance: Support evaluators with preliminary scoring based on objective criteria
• Evaluator matching: Assign proposals to evaluators based on expertise and conflict avoidance
• Consistency checking: Ensure evaluation consistency across different evaluators
• Portfolio optimization: Recommend optimal project portfolios to maximize overall program impact

4. Contracting & Implementation

• Automated contract generation: Create standardized grant agreements with appropriate clauses
• Risk profiling: Assess beneficiary risk profiles to determine monitoring intensity
• Milestone and indicators tracking: Monitor project milestone achievement against timelines and real-time alerts

5. Financial Management

• Automated cost eligibility checks: Screen expenditure claims against eligibility rules
• Anomaly detection: Flag unusual spending patterns for further investigation
• Specific systems of checking : Public procurement, double financing, conflict of interest, state aid…
• Payment processing automation: Streamline payment workflows with verification steps
• Financial forecasting: Predict fund absorption rates and identify potential N+3 issues

6. Monitoring & Reporting

• Indicator tracking: Automated collection and verification of project indicators
• EU reporting automation: Generate standardized reports for EU authorities
• Performance dashboards: Real-time visualization of program implementation status
• Early warning systems: Alert on projects at risk of non-compliance or underperformance

7. Audit & Compliance

• Audit sampling optimization: Intelligent selection of projects for audit based on risk factors
• Compliance verification: Automated checks against complex EU regulations
• Fraud detection: Identify suspicious patterns across projects and beneficiaries
• Audit preparation assistance: Generate comprehensive documentation for external audits

8. Program Closure & Evaluation

• Impact assessment: Analyze achieved results against initial objectives
• Best practice identification: Extract success patterns from completed projects
• Knowledge management: Organize program insights for future funding periods
• Follow-up recommendations: Suggest focus areas for subsequent programming periods

Would you like us to elaborate on any of this specific area that’s most relevant to your program management responsibilities, constraints and needs?

We take into account your specific IT, security, GDPR and confidentiality environment and develop with you tailor-made solutions following an iterative and user-oriented process : no delays, ready to use solutions directly integrated into your Management & Control system.